HR software for a team of 10
Ten people is £30 a month on Pro, at £3 per employee. Our Free plan does not cover a team of this size. Other published prices, checked in November 2026, are in the table.
Free for up to 5 active employees. Pro is a 14-day trial, with no card to start. We do not run payroll.
The free cap stops at five
A team of 10 has usually grown out of a shared inbox. Holiday clashes, a sickness record, and a contract that more than one manager needs to find are the jobs we cover. The price is the part that changes at this size. Free is only for up to 5 active employees. Pro then charges every employee, so the people who were free are not free inside Pro.
That is a different shape from BreatheHR and CharlieHR, who charge the business a band price, and from HollyHR, whose Free plan still includes 10 active employees. We would rather show those figures than imply £30 is the lowest price you can pay for any people software.
Published prices at 10 people
Use the 10-employee column. Where a vendor publishes a per-person rate and no minimum, the total is that rate times 10 and is labelled as such. Where they publish a band, the band is the figure.
Published prices checked in November 2026. This is not a ranking.
| Provider | 5 employees | 10 employees | What that price covers |
|---|---|---|---|
| CitoHR | £0 on Free. Pro, if you choose it, is £15 a month. | £30 a month on Pro. Free stops at 5 active employees. | Free is a permanent £0 plan for up to 5 active employees. Pro is £3 per employee per month, charged for every employee, with a 14-day trial and no card to start. We do not run payroll. |
| HollyHR | £0 on Free. | £0 on Free. Standard, if you choose it, is £20 a month. | Free covers up to 10 active employees. Standard is £2 per active employee per month, or £20 a year, including the first 10. Prices are before tax. Plus is listed as coming soon and is not for sale. |
| Zoho People | £0 if you are inside the free edition cap. | See their site. The free edition does not cover 10 users. | The global pricing page says the free edition is forever free for up to 5 users. A US-only line on the same page says 3. Paid edition prices are on that page and are not copied here. |
| BreatheHR | £24 a month, excluding VAT. | £24 a month, excluding VAT. | Per business, not per person. Micro is 1–10 people at £24 a month. The next band, 11–20, is £44. Add-ons are extra and start from £11 a month for rota, £15 for learning, £16 for recruitment, £14 for expenses and £12 for health and safety. 14-day trial, no card until you subscribe. |
| CharlieHR | £47 a month, excluding VAT. | £47 a month, excluding VAT. | Per business. 1–4 people is £21 a month, 5–9 and 10–14 are £47, and 15–29 is £108. Prices exclude VAT. AskCharlie is part of Charlie Grow, a separate add-on (£226 a month for 5–9 people, £346 for 10–14). Charlie Recruit starts from £55 a month. 7-day trial. No permanent free plan. |
| PeopleHR | £20 a month on Starter, if £4 applies to each employee. | £40 a month on Starter, on the same basis. | Starter £4, Core £6.25, Pro £9.25 and Elite+ £11, each per employee per month. The page does not state a minimum headcount or whether VAT is included, so the 5- and 10-person totals are £4 multiplied by headcount. 14-day trial, no card. Payroll is a separate package on the same page. |
| BrightHR | £83.35 a month excluding tax for Core, £16.67 per employee. | £107.00 a month excluding tax for Core, £10.70 per employee. | The page loads with 5 employees selected and shows those Core totals on the 36-month term sold online. The 10-person figure is that page’s Core tier for a headcount up to 10, the same tier list that matches the 5-person total on screen. The FAQ still says prices start from £3.00 per person and that an accurate quote needs a demo. Enhanced and full packages cost more. |
| Timetastic | £6.00 a month on Business, if £1.20 applies to each user. | £12.00 a month on Business, on the same basis. | For UK and Ireland visitors the page’s own script shows Business £1.20, Pro £2.00 and Rota & Time Clock £4.00 per user per month. Before that script, the markup shows $1.50, $2.50 and $5.50. The page does not say whether the pound figures include VAT. This is leave software, with rotas and a time clock on the top plan, not a full HR record. 30-day trial, no card. |
What Pro is for, once you are paying
Pro adds the tools a ten-person team tends to meet next: onboarding workflows, rotas, timesheets and clock-in, custom forms, reporting, payroll data exports, visa expiry reminders, and an AI assistant that answers from your own records and policies. The assistant uses your Google Gemini API key. MCP, so Claude, ChatGPT or Copilot can read the same records, is on Pro too.
We still do not run payroll. If the requirement is RTI, look at payroll software or a bureau, or at PeopleHR’s separate payroll packages, and keep this as the HR record. Hosting for the database, application and files is in London. Details are on the security page and the pricing page.
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Questions about HR software for 10 employees
How much is CitoHR for 10 employees?
Pro is £3 per employee per month, charged for every employee, so 10 people is £30 a month. The Free plan stops at 5 active employees, so a team of 10 cannot stay on it.
Is there a cheaper published option at 10 people?
Yes. HollyHR’s Free plan still covers 10 active employees at £0. BreatheHR’s Micro band is £24 a month excluding VAT for 1–10 people, before add-ons. Timetastic’s UK Business price is £1.20 per user per month, which is £12 for 10 users, and it is leave software rather than a full staff record. Our £30 is the price of Pro, not a claim to be the lowest number on the page.
What does Pro add once the free cap is passed?
Custom onboarding workflows, shift scheduling, timesheets and geo-based clock-ins, custom forms, advanced reporting, HMRC compliance reports, payroll export templates, immigration expiry reminders, the Slack connector, and the AI assistant and MCP connection. The assistant needs your organisation’s own Google Gemini API key. The trial is 14 days and does not need a card.
Do you run payroll at this size?
No. Ten employees does not change that. We export payroll data on Pro for an accountant or bureau. We do not submit RTI or calculate tax or National Insurance. PeopleHR publishes separate payroll packages if that is the job you need done.
What happens on the day we hire the sixth person?
Free allows 5 active employees. The sixth means an admin subscribes to Pro, and every active employee is charged, including the first five. There is no band jump of the kind CharlieHR uses between 4 and 5 people.
Sources
Prices were read from each provider’s own pricing page in November 2026. If a live page disagrees with this one, follow the live page.
Guides for UK employers
Practical reading on the topics UK teams search for when they are choosing HR software.
- Will HR be replaced by AI? What an assistant can take on in a small company, and the conversations that still need a person.
- AI HR assistant for a UK team Policy questions, holiday balances, and the decisions that stay with a person.
- HR policy management Store policies, collect acknowledgements, and keep a record you can show in an audit.
- GDPR-compliant HR software What to expect from a system that holds employee data for a UK employer.
- Automate employee onboarding Right-to-work checks, contracts, and day-one access, in an order a small team can follow.
- UK HR compliance checklist A free checklist for holiday pay, sickness records, and right-to-work documents.
- BreatheHR alternative CitoHR from £3 per seat, with a free plan for teams of up to five.
- CitoHR vs BreatheHR Pricing, AI, holiday, sickness, and policy tools compared side by side.
- UK HR software Holiday, sickness, and employee records built for UK SMEs.
- HR software for 5 employees Free at this size, with other UK prices checked in November 2026.
- Cheapest HR software UK An honest price table. We are not the cheapest at every headcount.
- HR software alternatives CharlieHR, BrightHR, PeopleHR, Timetastic and BreatheHR, with dated prices.
- HR software for startups How a founding team runs HR before it hires a dedicated HR person.
- UK salary calculator Take-home pay for the 2026/27 tax year, after PAYE and National Insurance.