Timesheets

Overview

Open Timesheets in the main navigation. It sits just after Check in. Your own entries are under My timesheets.

A manager gets two tabs. Employees who are not managers do not see these tabs.

• My timesheets - only their own entries, including add, import, and submit
• My team's timesheets - direct reports only, with approve and reject, plus check-ins outside the site. It does not include the manager's own entries and it is not the whole organisation

Organisation-wide review stays on Admin → Timesheets.

Log your time

On My timesheets, the page says "Log your time and submit for approval." You can:

• Add entry - opens Add time entry
• Import CSV - opens Import timesheets from CSV
• Bulk add week - opens Add week at a glance for the week you are viewing

An entry has:

• Date
• Start time and End time. The end must be after the start. If the organisation uses timesheet rounding, both times are rounded when the entry is saved
• Break (minutes) - subtracted from the logged hours
• Link to shift (optional)
• Category/Activity (optional) - for example Project A, Training, or Admin. A check-out uses the category "Check-in"
• Description (optional)

Above the list, Scheduled is the hours on your assigned shifts for the period. Logged is the hours on your timesheet entries, after breaks. When there are scheduled hours, the page also shows what percentage of them you have logged.

Switch the view between List, Week, and Month. Weeks start on Monday. In Week view you can add an entry on a day. In Month view, choosing a week opens that week.

Submit for approval

Each entry is Draft, Submitted, Approved, or Rejected.

• Only a draft can be submitted, and only by the person who owns it. You can submit one entry, or select several drafts and use Submit selected
• Draft and submitted entries can be edited. Approved and rejected entries cannot
• Only a draft can be deleted. Deleting one entry, or several selected drafts, cannot be undone
• An approved entry is locked
• A rejected entry shows the reason, when one was given

Submitting tells the people set as that employee's timesheet approvers. An admin sets those approvers on the user, on the Approval tab.

My team's timesheets

This tab says "Review and approve timesheets for your team." It lists direct reports only. Filter the list with All team members, or pick one person. List and Week are available. Month, add, import, and submit are not.

Approve and reject are available when the entry is Submitted and you are that person's timesheet approver. Reject opens Reject timesheet entry. A reason is optional, but the page recommends one.

Check-in

Check-in does not create a timesheet on its own. Check-out creates a draft. The start is the check-in time, the end is the check-out time, the category is "Check-in", and the description is "Checked in at {site name}". If either punch was outside the site, the entry is marked Outside site.

Flagged punches are listed under Check-ins outside the site on My team's timesheets. The full rules are in Check-in.

Related Features

• Check-in - check in and check out at a work site
• Admin: Timesheets - review entries for the whole organisation
• Locations - the sites used for shifts, working patterns, and check-in
• Scheduling - scheduled hours come from assigned shifts