Admin: Timesheets

Overview

Go to Admin → Timesheets. This is the organisation-wide list. A manager's own page, Timesheets → My team's timesheets, only shows direct reports. Employees log and submit their own time under Timesheets.

Review the organisation

The week starts on Monday. Move between weeks, or jump back to the current week. Switch the view between:

• Grid - the default, one row per person across the week
• List
• Week

Narrow the week with:

• Status - All, Draft, Submitted, Approved, or Rejected
• Department - All departments, or one department
• Employee - All employees, or one person

Approve and reject

Approve and reject are available when the entry is Submitted. Approving marks it Approved. Approved entries are locked and cannot be edited.

Reject opens Reject Timesheet Entry. A Rejection Reason is required. The employee sees that reason on the entry.

Timesheet approvers

Who can approve a person's submitted entries is set on that person:

1. Go to Admin → Users and open the user
2. Open the Approval tab
3. Under Timesheet approvers, choose one or more managers

Those approvers are told when the employee submits. On My team's timesheets, approve and reject only appear for people the manager is a timesheet approver for. Seeing a direct report's entries is not the same as being allowed to approve them.

Check-ins outside the site

Flagged punches are listed under Check-ins outside the site at the top of this page. Admins and super users see every flagged punch in the organisation. The list shows the latest 50. How a punch is flagged, and what View location shows, is covered in Check-in.

Punches that were inside the site do not appear in that list. After check-out they appear only as a normal timesheet entry. If either the check-in or the check-out was outside the circle, that entry is marked Outside site.

Timesheet reports

Under Admin → Reports, the Timesheets group has:

• Hours Summary - total hours by employee and department for a date range
• Scheduled vs Actual - scheduled shift hours compared with logged time
• Late or Missing Submissions - people with missing or draft timesheets for past dates

Related Features

• Timesheets - how employees log time and how managers review direct reports
• Check-in - punches that create a draft timesheet
• Users - set timesheet approvers on a person
• Reports - hours, variance, and missing submissions