CitoHRCitoHR
Features

Payroll Processing

Process payroll efficiently with CitoHR's automated payroll system, fully compliant with UK HMRC requirements.

The Payroll Data Management page allows administrators to manage employee payroll information required for HMRC compliance and payroll processing. This page is accessible only to users with ADMIN role.

Payroll Data Management

View and manage payroll information for all employees in your organization. The payroll data table displays:

  • Employee name and email
  • Tax code
  • National Insurance (NI) number
  • NI category
  • Auto-enrolment status
  • Contracted hours
  • Pay frequency
  • SSP (Statutory Sick Pay) eligibility
  • SMP (Statutory Maternity Pay) eligibility

Editing Payroll Data

Click on an employee in the table to edit their payroll information. You can update:

  • Tax Code - HMRC tax code (e.g., 1257L)
  • NI Number - National Insurance number
  • NI Category - National Insurance category (A, B, C, etc.)
  • Auto-enrolment Status - Pension auto-enrolment status
  • Contracted Hours - Weekly contracted hours
  • Pay Frequency - How often the employee is paid (WEEKLY, MONTHLY, etc.)
  • SSP Eligible - Whether the employee is eligible for Statutory Sick Pay
  • SMP Eligible - Whether the employee is eligible for Statutory Maternity Pay

Exporting Payroll Data

Export payroll data for integration with external payroll systems or HMRC reporting. Click the "Export Payroll Data" button to:

  • Select from available export templates
  • Choose the format (CSV, etc.)
  • Export data for the current pay period

Export templates are configured by your organization and support various payroll systems and formats. The export includes all necessary employee payroll information for the selected pay period.

Available Payroll Exports

The system supports various export types through the API:

  • Monthly Payroll - Export monthly payroll data
  • Payroll History - Export historical payroll records
  • New Starters - Export information for new employees
  • Leavers - Export information for employees who have left
  • Pension Data - Export pension contribution information
  • Benefits Data - Export employee benefits information

All exports are formatted for HMRC compliance and can be imported into most payroll software systems.