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Features / Payroll

Payroll

Complete guide to viewing and managing payroll information in CitoHR.

Overview

The Payroll feature allows employees to view their pay slips, salary information, and payroll history. Administrators can manage payroll data, process payroll, and generate payroll reports.

Prerequisites

  • You must be logged in to your CitoHR account
  • Payroll information must be configured by administrators
  • Admin or Finance role required to manage payroll

Accessing Your Payroll Information

  1. Log in to your CitoHR account
  2. Click on Payroll in the main navigation menu
  3. Or access it from your Profile page under the Salary section
  4. You'll see your payroll dashboard
Payroll page showing payroll dashboard
Access your payroll information from the main navigation or profile

Viewing Your Pay Slips

Access your pay slip history:

  1. On the Payroll page, click the "Pay Slips" tab
  2. You'll see a list of all your pay slips showing:
    • Pay period (e.g., "January 2024")
    • Pay date
    • Gross pay
    • Net pay
    • Status (Processed, Pending, etc.)
  3. Click on a pay slip to view its details
  4. Use filters to find specific pay slips:
    • By year
    • By pay period
    • By date range

Viewing Pay Slip Details

See detailed breakdown of your pay:

  1. Click on a pay slip from your list
  2. The pay slip will open showing:
    • Earnings:
      • Base salary
      • Overtime
      • Bonuses
      • Allowances
      • Other earnings
    • Deductions:
      • Tax deductions
      • National Insurance (NI)
      • Pension contributions
      • Student loan repayments
      • Other deductions
    • Summary:
      • Gross pay
      • Total deductions
      • Net pay
      • Year-to-date totals
  3. Review all line items carefully

Downloading Pay Slips

Save pay slips as PDF files:

  1. Open a pay slip
  2. Click the "Download PDF" or "Download" button
  3. The pay slip will download as a PDF file
  4. Save it to your device for your records

Viewing Salary Information

See your current salary details:

  1. On the Payroll page, click the "Salary" tab
  2. You'll see your salary information including:
    • Annual salary
    • Pay frequency (Monthly, Weekly, etc.)
    • Payment method
    • Bank account details (last 4 digits for security)
    • Tax code
    • National Insurance number (masked)
  3. This information is typically view-only for employees
Salary information page showing salary details
View your current salary and payment information

Viewing Year-to-Date Summary

See your payroll totals for the current tax year:

  1. On the Payroll page, look for the "Year-to-Date" or "YTD" section
  2. You'll see totals for the current tax year:
    • Total gross pay
    • Total tax paid
    • Total National Insurance
    • Total pension contributions
    • Total net pay
  3. This information is useful for tax filing and financial planning

Managing Payroll Data (Admin/Finance)

Administrators can manage employee payroll information:

  1. Navigate to Admin > Payroll
  2. View the payroll dashboard showing:
    • Upcoming pay runs
    • Pending payroll items
    • Payroll summary statistics
  3. Access employee payroll records:
    • Click on an employee to view their payroll details
    • Edit salary information
    • Update tax codes
    • Manage deductions
    • View pay slip history

Processing Payroll (Admin/Finance)

Run payroll for a pay period:

  1. Navigate to Admin > Payroll
  2. Click "Process Payroll" or "New Pay Run"
  3. Select pay period:
    • Select pay period start and end dates
    • Select pay date
    • Choose pay frequency
  4. Review employee list and payroll calculations
  5. Make any necessary adjustments:
    • Add one-time bonuses
    • Adjust deductions
    • Add overtime
    • Handle exceptions
  6. Review payroll summary
  7. Click "Process Payroll" or "Finalize"
  8. Pay slips will be generated and made available to employees
Process payroll form showing pay period and employee list
Process payroll for a specific pay period

Generating Payroll Reports (Admin/Finance)

Create reports on payroll data:

  1. Navigate to Admin > Payroll > Reports
  2. Select report type:
    • Payroll Summary
    • Tax Report
    • Pension Report
    • Year-End Report
    • Custom Payroll Report
  3. Configure report parameters:
    • Date range
    • Employee or department filters
    • Report format
  4. Click "Generate Report"
  5. Export the report if needed

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