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Features / Calendar

Calendar

Complete guide to using the CitoHR calendar to view leave, events, and schedule information.

Overview

The Calendar provides a visual overview of all leave, events, and important dates. You can view your personal calendar, team leave, company events, and switch between different calendar views (month, week, day).

Accessing the Calendar

  1. Log in to your CitoHR account
  2. Click on Calendar in the main navigation menu
Calendar page showing month view
The Calendar page displays all events, leave, and important dates

Switching Between Calendar Views

The calendar supports multiple view types:

  1. On the Calendar page, look for the view selector buttons (usually at the top)
  2. Click to switch between:
    • Month View - See the entire month at a glance
    • Week View - Detailed week view with time slots
    • Day View - Detailed single day view
    • Agenda View - List of upcoming events
  3. The calendar will update to show the selected view

Navigating the Calendar

Move between different time periods:

  1. Use the arrow buttons (← →) to move backward or forward
  2. Click "Today" to jump to the current date
  3. In month view, click on a date to see details
  4. Use the date picker to jump to a specific date

Viewing Your Personal Calendar

See your own leave, events, and schedule:

  1. On the Calendar page, ensure "My Calendar" is selected
  2. You'll see:
    • Your approved leave dates
    • Your pending leave requests
    • Personal events (if configured)
    • Training sessions assigned to you
  3. Click on any event to view details

Viewing Team Leave (Managers)

As a manager, view your team's leave on the calendar:

  1. On the Calendar page, select "Team Calendar" or "Team Leave"
  2. You'll see all your team members' leave displayed on the calendar
  3. Different team members' leave may be color-coded
  4. Hover over or click on leave blocks to see:
    • Employee name
    • Leave dates
    • Leave type
    • Status (Approved, Pending)

Viewing Company Events

See company-wide events and holidays:

  1. On the Calendar page, ensure "Company Events" is enabled in the filter
  2. You'll see:
    • Public holidays - automatically shown based on your configured region
    • Company-wide events
    • Department events (if applicable)
    • Training sessions
  3. Public holidays are automatically displayed based on your configured region in your profile settings
  4. Company events are typically displayed in a different color or style

Filtering Calendar Events

Show or hide specific types of events:

  1. Look for the filter options or legend on the calendar
  2. Toggle on/off different event types:
    • Personal leave
    • Team leave
    • Company events
    • Public holidays
    • Training sessions
    • Other events
  3. The calendar will update to show only selected event types

Viewing Event Details

Get more information about calendar events:

  1. Click on any event or date on the calendar
  2. A popup or sidebar will show event details:
    • Event title/description
    • Date and time
    • Event type
    • Related person (for leave events)
    • Status
  3. For leave events, you may see options to approve/reject (if you're a manager)

Exporting Calendar

Export your calendar to external calendar applications:

  1. On the Calendar page, look for the "Export" or "Subscribe" button
  2. Click to get a calendar link (iCal format)
  3. Copy the calendar URL
  4. Add it to your external calendar application:
    • Google Calendar: Settings > Add calendar > From URL
    • Outlook: Add calendar > Subscribe from web
    • Apple Calendar: File > New Calendar Subscription
  5. Your CitoHR calendar will sync with your external calendar

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